Groups

  • How Groups Work

    The AotG >> Groups section allows you to define any number of categories that suit your purpose. A group could be:

    • an on-farm paddock or pasture name (eg ‘windmill paddock’, ‘top pasture’). When you move animals in the real-life windmill paddock on your farm to another paddock, record that movement virtually as well in AotG. Very handy when locating specific animals in large herds!
    • a specific group of animals (eg ‘weanlings’, ‘pregnant females’). Animals in the ‘weanlings’ group may be spread amongst several paddocks in real life (you can group them this way as well), but placing them all in a specific group like this allows you to record a common management procedure (eg a vaccination) in one go to all weanlings wherever they are physically
    • an abstract concept (eg ‘agisted’, ‘deceased’, ‘sold’). Agisted animals could be spread over several paddocks (and recorded in paddock groups), but placing them in an ‘agisted’ category as well makes locating all such animals in your care so much easier. A ‘deceased’ or ‘sold’ category may be useful for people wishing to maintain historical records but without wanting those animals to appear elsewhere

    Or anything really! You could be really creative and have small niche groups like ‘Snowy’s cria’ or ‘2018 show team’, or anything that has meaning for you.

    Animals can be placed into as many groups as you like. For example, newborns could exist in the ‘crias’ group as well as the ‘windmill paddock’ group where they run with their dams. You could of course have another group called ‘dams’. Some of those dams could be in a ‘show team’ group as well. Moving those animals to the ‘back paddock’ group doesn’t move them out of the ‘crias’ and ‘dams’ groups. And when time to wean, you can move the crias in the ‘crias’ group to the ‘weanlings’ group in one go.

    One advantage of multiple groups is that you may wish to peform husbandry procedures to the cria group but not to the entire paddock group. Or you may wish to apply one procedure to the crias, and a second one to the whole paddock group as well. AotG lets you select subgroups of animals with any amount of precision.

    If you feel you need to drill down further within groups to finetune animal selections even more, just create those extra groups, assign the animals to them, and carry on!

    When setting up AotG, we suggest adding groups first, simply because you’re more likely to have less groups than animals. Thinking about what groups to create may also help you think about how you wish to organise and track your herd in this program. You can add any number of groups at any time later and as you need them: you don’t have to get this perfect the first time!

     

     

  • How to Add Groups

    You can add your groups at any time and in any order, as you think of them or need them. To add a group:

     1. Click on Groups menu item at top of page, or

    Groups button on The Dashboard

     2. Click Add New Record button on the next screen

     3. Enter a Group Name then Save button

     4. This box will appear as visual confirmation of the save:
    Record Was Added confirmation box
    and a new empty field loads below ready for you to enter a new group immediately

    5. When finished, click Back to List button to view all groups as a list. (You can also click Groups menu item in the top menu anywhere in the program at any time to come to this page.) You can edit typos or change names by clicking on the Edit Record icon EDIT ICON

     

     

  • How to Add Animals to Groups

    With your groups created and your herd entered , it’s time to assign animals to groups and really get going! This allows bulk actions to be applied to bulk animals effortlessly.

    You can move animals in and out of groups at any time, as well as assign animals to multiple groups. You could for example have a cria in a cria group and a paddock group, then when weaned move it to a weanlings group and a different paddock group.

    You can add animals one at a time to a group or in bulk to a group.

    Adding Animals One at a Time to a Group

    This method is best when there is one animal to put into one group, or a handful of animals to place in different groups. For example, you have two new animals: a sire and a maiden female. Although both are now in your herd, you’ll probably want each in a separate group. This method is the quickest way to do this.

    Make sure the animal(s) have been entered to AotG first, and that the group exists.

     1. Click on Animals in Groups menu item at top of page, or

    Animals in Groups button on The Dashboard

     2. Click Add New Record button on the next screen

     3. Select the group, select the animal and click  Save button

     4. This box will appear as visual confirmation of the save:
    Record Was Added confirmation box
    and a new empty page loads below ready for you to enter a new record immediately

    5. When done, click Back to List button or Animals in Groups menu item at top of page to view all groups and animals in list form. Here you can move individual animals to different paddocks by clicking on the Edit Record icon EDIT ICON

    Adding Animals in Bulk to a Group

    This method is best when you have many animals to add to a group or multiple groups.

    Make sure the animal(s) have been entered to AotG first, and that the group exists.

     1. Click on Animals menu item at top of page, or

    Animals button on The Dashboard

      2. All entered animals will appear on a screen similar to this:

    Animals list

     3. Click the select all box at [1] below and note how the buttons at [2] change. The Select group dropdown box also activates:

    Animals list with activated buttons

    Clicking the box at [1] will select all animals in the list (every box in that column will have a tick in it).

    Often though, you’ll only want to select some animals or many animals, just not all animals.

    To select a small number, ignore the select all box at [1] and tick just the individual boxes to select those animals. The buttons at [2] change as soon as just one box is ticked.

    To select many or most animals, tick the box at [1] to select all, then untick the unwanted animals to deselect just those.

    Once you have your selected animals, select the relevant group you wish to place them in from the Select group dropdown box. The Add To Group button button will change to black—click it and those animals will now be in the group you chose. (You can confirm that if you like, by going to AotG >> Animals in Groups.)

     

    Please note: Animals in large herds will span several pages in lists of 20 by default, and the select all box at [1] will only select all on the current page. You can either navigate to different pages via the Pagination buttons PAGINATION at the bottom of the page, or simply display all animals on the screen at once via the Show All button or Display dropdown list at [3] above.

     

    Please also note: Don’t confuse the ticks and boxes in the ‘In Herd’ column at [4] with the select all boxes at [1]. The ticks in the ‘In Herd’ column are visual confirmation of the animals in your herd and can’t be unticked here. You can still move animals in and out of your herd though—‘herd’ is a group as well!

    To add to/remove from your herd, select animals as if to place in a group, but this time, click either the Not In Herd button or In Herd button button as appropriate. The ticks in the ‘In Herd’ column will change to suit.

     

     

  • How to Move Animals In and Out of Your Herd

    You’ve entered a whole bunch of animals—some are yours, some are agisted with you, and some are ancestors. Your list of animals is looking long and unmanageable. How to separate them out?

    Simply create a master group of the animals you care for (yours and agisted), and by default this becomes your herd. All others (usually ancestors or deceased animals) are then automatically delegated to a non-herd status.

    (Don’t forget you can always place any animals into as many groups as you like, so feel free to create additional groups such as ‘agisted’ or ‘deceased’ if that helps keep track of non-herd animals!)

    To build your herd within AotG, go to your list of animals by

    1. Clicking on Animals menu item at top of page, or

    Animals button on The Dashboard

     2. All entered animals will appear on a screen similar to this:

    Animals list

     3. Click the select all box at [1] below, or any individual box under that box, and note how the buttons at [2] change. The Select group dropdown box also activates:

    Animals list with activated buttons

    Ticked (selected) animals will go into your herd. To select a small number of animals, just click individuals one by one. For a bulk selection, click the select all box at [1] to select all animals on the page in one go, then untick one by one the animals you don’t want in your herd

    Please note: Large animal lists will span several pages in groups of 20 by default, and the select all box at [1] will only select all on the current page. You can either navigate to different pages via the Pagination buttons PAGINATION at the bottom of the page, or (better still) simply display all animals on the screen at once via the Show All button or Display dropdown list at [3] above.

    Move selected animals into your herd by clicking the In Herd button button. Ticks will now appear alongside those animals in the ‘In Herd’ column.

    Move selected animals out of your herd by clicking the Not In Herd button button. Ticks in the ‘In Herd’ column will now disappear.

     

     

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