FAQ

  • How to Add, Edit, View and Delete Records

    Adding a Record

    Below is a screenshot of part of the Groups section (list page) of AotG by way of example. All other sections are similarly laid out and the information below applies to these as well.

    Before Deleting a Record

    Click Add New Record button to add a new record. This takes you to an Add new page—fill in the fields then click Save button to write the new record to the database.

    This box will appear as visual confirmation of the save:
    Record Was Added confirmation box

    A new Add new page loads below ready for you to continue entering new data, otherwise return back to the main list page.

    Editing a Record

    Click the Edit Record icon ICON to make changes to an existing record. This takes you to an Edit page—update your details and click Save button to write the changes to the database. The following box appears as confirmation of the edit:
    Record Updated button

    You can also click View Previous Record at the bottom of the Edit page to edit the previous record, or View Next Record to edit the next record without having to return to the main list page (section) each time.

    Clicking Edit Record icon activates the RESET/VIEW ICON Reset or View Record icon should you wish to reset the data without committing changes or simply view the record whilst there.

    Viewing a Record

    Click the View Details icon ICON to view details of an individual record. The details display in an easier to read layout.

    Click Back to List button at the bottom of the page to return to the main list, or View Previous Record to view the previous record, or View Next Record to view the next record.

    If you wish to change a record while in View, click Edit Record icon to activate the EDIT ICON Edit Record icon, then click the EDIT TAB to change it on the spot.

    Deleting a Record

    Click the CHECKBOX alongside any record and a DELETE BUTTON will appear at top:

    Deleting a Record

    Click the Delete button BUTTON to remove that record permanently.
    Note: This is final and cannot be undone without re-entering the data, so please be very sure you wish to delete any record!

     

     

  • How to Print Records

    Every main section (list page) of AotG has a Print button PRINT-FRIENDLY PAGE BUTTON. This BUTTON doesn’t print directly from the screen, but rather customises a page for you to print with your browser’s built in File >> Print function.

    Clicking Print button reveals options by which you can finetune your printout:

    Print Options menu

    And if you select some records with the CHECKBOXES, the PRINT MENU will default to the Print selected option:

    Print Selected option

    Clicking Print button takes you to a print preview page:

    Print Preview

    You can return to the list page and finetune the printout still further at this point, othwerwise go ahead and print via your browser’s built in File >> Print or File >> Print Preview function:

    Print Preview

     

     

  • A Guide to Icons Used

    Icons Used Throughout AotG

     Generate Report icon Generate Report

    Edit Record icon Edit Record

    View Details icon View Details

    Colour-Coded Icons Used in Specific Areas

    The sections in AotG are colour-coded as shown on this Dashboard screenshot:

    AotG Sections by Colour

    The ICONS below appear in the section that match their colour. The white number is the number of records.

    Show Animal Details icon (AotG Dashboard >> Animals Section)
    Click to toggle on and off an animal’s medical, weighing, shearing and show records.
    (Link to Help article)

    Number and Details of Procedures Records icon (AotG Dashboard >> Procedures Section, coloured like the Medical and Husbandry Section to which it is linked)
    Displays the number of times a particular procedure was applied.
    Click to see the animals this procedure was performed on, and when.
    (Link to Help article)

    Number and Details of Weighing Records icon (AotG Dashboard >> Weighing Section)
    Displays the number of weighing records for an animal.
    Click to see a chart of these records.
    (Link to Help article)

    Number and Details of Shearing Records icon (AotG Dashboard >> Shearing Section)
    Displays the number of shearing records for an animal.
    Click to see a chart of these records.
    (Link to Help article)

    Number and Details of Show Records icon (AotG Dashboard >> Shows Section)
    Displays the number of animals entered in a particular show.
    Click to see those animals.
    (Link to Help article)

    Colour-Coded Icons Specific to the Animals Section

    These ICONS appear to the left of an animal row in AotG Dashboard >> Animals, and match the section they reference by colour.

    Show Animal Details icon Click to toggle on and off an animal’s medical, weighing, shearing and show records.
    (Link to Help article)

    Number of Medical Records icon Displays the number of procedures applied to an animal. Click to see details.
    (Link to Help article)

    Number of Weighing Records icon Displays the number of weighing records for an animal. Click to see details.
    (Link to Help article)

    Number of Shearing Records icon Displays the number of shearing records for an animal. Click to see details.
    (Link to Help article)

    Number of Showing Records icon Displays the number of showing records for an animal. Click to see details.
    (Link to Help article)

    Number of Mating Records icon Displays the number of mating records for an animal. Click to see details.
    (Link to Help article)

     

     

  • How to Sort Records

    Each section of AotG sorts records in an order most relevant to it. The default sort in:

    AotG >> Animals is alphabetically by the IDENTIFIER COLUMN HEADING

    AotG >> Groups is alphabetically by the GROUP NAME COLUMN HEADING (this is the only column actually!)

    AotG >> Animals in Groups is alphabetically by the GROUP COLUMN HEADING

    AotG >> Procedures is alphabetically by the SHORT DESCRIPTION COLUMN HEADING

    AotG >> Medical is reverse chronological order by the DATE COLUMN HEADING

    AotG >> Weighing is reverse chronological order by the WEIGHING DATE COLUMN HEADING

    AotG >> Mating is reverse chronological order by the ACTION DATE COLUMN HEADING

    AotG >> Shearing is reverse chronological order by the SHEARING DATE COLUMN HEADING

    AotG >> Shows is alphabetically by the SHOW NAME COLUMN HEADING

    AotG >> Showing is chronological order by the SHOW COLUMN HEADING

     

     

  • Using Search

    The search function searches the list page you are in: for example it will search animal data when in the Animals section, group data when in the Groups section, and so on.

    There are three ways to search your data in AotG.

    The simplest way uses the search field at top right of the list page below the Gear icon - inactive GEAR ICON.

    Search field

    Typing into the search text field will display a list of all matches. Click on the desired match then click on the Search Magnifying Glass icon MAGNIFYING GLASS to search.

    The other two ways are accessed via the Gear icon - active GEAR ICON at top right of the list page (to the immediate left of the blue username BUTTON). Click on this to reveal a dropdown menu with two options: Advanced Search and Show Search Panel.

    Search Options

    Advanced Search should be fairly self-explanatory when you see it. It is comprehensive, and the more fields you use, the more precise the results returned. Most fields will involve picking from dropdown lists. Text fields will display a list of matches also in a dropdown list once you start typing.

    Click on Search button at the bottom of the page to return a list page showing only the results of your search.

    The Search Panel is a more compact version:

    Search Panel

    You can choose which fields to search by clicking on the Search In button dropdown menu button.

    Typing into a text field will display a list of matches in a dropdown list.

    The Hamburger Menu button HAMBURGER ICON allows you to toggle on or off a dropdown list of search conditions for each field in the Search Panel. It also allows you to hide the Search Panel.

     

     

  • Can I Change the Name and/or Farm Name?

    Yes!

    Just get in touch and ask us to change the name and/or farm name that appears at the bottom of the page when logged in, as you won’t be able to do this yourself:

    Name and Farm Name strip

     

     

  • Can I Transfer My Account?

    Yes!

    Just get in touch and ask us to change the name and/or farm name that appears at the bottom of the page when logged in, to those the new account holder would like:

    Name and Farm Name strip

    Give the new user your access details—which they can change once logged in themselves—and it’s theirs from that point on!

     

     

  • How to Construct a Pedigree

    Please also read Adding Animals: Where to Start? together with this article before proceeding to enter a herd and its ancestors. We cover different approaches, and which may be better than others depending on your objectives and herd size.

    How far back do you want your pedigrees to go? To the immediate sires and dams only? Back to the first imports for all your animals? Or even further, to the unknown Chilean/Peruvian/Bolivian sires and dams?

    The absolute best way to build a pedigree is to enter the oldest generation of interest first, then the next oldest, and so on to the present generation.

    Thus the number of ancestors you wish to appear in an animal’s pedigree tree is how many ancestors must be entered. Though you don’t have to enter each and every one all at once! You can stagger this by coming back whenever you like.

    Adding the oldest known ancestors first (please read How to Add Animals if new to this) is often quick and easy as so little information is usually known about them (think the unknown original Chilean/Peruvian/Bolivian animals). You probably have only bare basic information to enter in The General Tab and can ignore The Pedigree Tab completely. Just this act alone helps set the mood for data entry! But more importantly, these animals are now in the system and ready to be set as sires and dams for the next oldest generation (their progeny).

    AotG doesn’t require anything other than an Identifier, so you can literally enter ‘Chilean Sire’ or ‘Peruvian Dam’ for the earliest known ancestors (or whatever they were recorded as), then click Save button ready to enter the next ancestor straight away.

    With all ancestors from the oldest generation entered, you are now able to add those animals as the sires and dams to the next generation, their progeny. Enter the data for this next generation as you did before, via The General Tab. But don’t save the record just yet! Click  The Pedigree Tab to enter the sire and dam, and then save the record. All you need do is type in the first few letters of their names or identifiers in the sire and dam fields. A dropdown list will automatically appear with all previously entered names and identifiers containing the letters you typed for you to select from, like so:

    Enter a Sire

    Don’t worry about the other ancestor fields (‘Paternal Grandsire’s Sire’ and the like). Just enter the sire and dam only—AotG will make all other connections behind the scenes as you work up an animal’s pedigree tree. This makes for a far more efficient workflow.

    Adding ancestors this way also saves a lot of future time and typing, as common ancestors can then be selected over and over for future animals you add.

    These ancestors don’t have to have ever been in your herd—you may never have seen them and they may even be long deceased in other countries. You’re not managing them, you’re simply entering them so AotG can know how to construct a pedigree tree.

    Remember: you can come back at any time to enter more details as you need them.

    With a larger herd you are bound to have many more ancestors behind your animals than someone with a smaller one. All herd sizes are going to have many ancestors in common though, and the data entry may not be as lengthy as you think.

    If you’re serious about entering detailed pedigrees and have a smallish herd, we recommend starting at the very beginning of your lineages and entering all information in one go. Enter whatever you can about the distant ancestors and work through each generation in turn up to your own animals. The earliest ancestors will be the quickest and easiest to enter and the newest slowest to enter with more information to add, but by the end you’ll have very comprehensive records that will take only minutes each day to keep up to date.

    For a larger herd it may be more practical to start with the sires and dams of the oldest generation of your herd and work forward to the youngest. Come back at any time to enter the more distant ancestors if you wish to construct thorough pedigree trees. (Again start with the most distant generation and work forward until you reach the previously oldest generation entered.)

    It’s worth noting that you can add not-yet entered sires and dams on the fly by clicking the Add new link under the Sire and Dam boxes in The Pedigree Tab. This is fine if you only want to enter a sire and dam as you go, that you forgot to enter earlier. But please don’t use this method to keep adding ancestors to ancestors—it gets very messy very quickly and you’ll lose your flow. Please stick to the recommended method above to enter several generations of ancestors. This is a far more efficient and time-saving appraoch.

     

     

  • How to Move Animals In and Out of Your Herd

    You’ve entered a whole bunch of animals—some are yours, some are agisted/boarded with you, and some are ancestors. Your list of animals is looking long and unmanageable. How to separate them out?

    Simply create a master group of the animals you care for (yours and agisted/boarded), and by default this becomes your herd. All others (usually ancestors or deceased animals) are then automatically delegated to a non-herd status.

    (Don’t forget you can always place any animals into as many groups as you like, so feel free to create additional groups such as ‘agisted’, ‘boarded’ or ‘deceased’ if that helps keep track of non-herd animals!)

    To build your herd within AotG, go to your list of animals by

    1. Clicking on Animals menu item at top of page, or

    Animals button on The Dashboard

     2. All entered animals will appear on a screen similar to this:

     

    Animals list

     3. Click the select all box at [1] below, or any individual box under that box, and note how the buttons at [2] change. The Select group dropdown box also activates:

     

    Animals list with activated buttons

    Ticked (selected) animals will go into your herd. To select a small number of animals, just click individuals one by one. For a bulk selection, click the select all box at [1] to select all animals on the page in one go, then untick one by one the animals you don’t want in your herd

    Please note: Large animal lists will span several pages in groups of 20 by default, and the select all box at [1] will only select all on the current page. You can either navigate to different pages via the Pagination buttons PAGINATION at the bottom of the page, or (better still) simply display all animals on the screen at once via the Show All button or Display dropdown list at [3] above.

    Move selected animals into your herd by clicking the In Herd button button. Ticks will now appear alongside those animals in the ‘In Herd’ column.

    Move selected animals out of your herd by clicking the Not In Herd button button. Ticks in the ‘In Herd’ column will now disappear.

     

     

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