Getting Started

  • Conventions

    We abbreviate Alpacas on the Go to AotG throughout this Help Manual.

    Words in green refer to the pages and sections of the AotG program, such as Animals or Groups, or to data-entry pages such as Shearing, Add new or Medical, Edit.

    Internal and external links in this Help are blue.

    Words in fixed pitch font indicate an action you perform, eg click or select or enter.

    Words in SMALL CAPS indicate clickable objects that lead to other parts of the program, such as MENU ITEMS and other LINKS, TABS, ICONS and some CHECKBOXES and BUTTONS.

    Words in orange italics refer to input fields that allow data to be added, changed or deleted, such as text fields, dropdown lists and some checkboxes and buttons.

     

     

  • Importing Animal Data

    We understand that you may be coming in with a sizeable herd and years of data on another program, and really don’t want to type that all in again.

    It’s fair to say that AotG can never be 100% compatible with other programs, and nor can other programs be 100% compatible with AotG. There are technical reasons for this, to do with how different databases are set up and designed.

    However, it’s also fair to say that despite the differences in how (and what) things are recorded, they still record many things in common, such as animal names, registration numbers, sires, dams, progeny, dates of birth, colours and whether huacaya or suri.

    If your program—or you—are able to provide that information in a spreasdsheet we can import that for you—please do get in touch to discuss!

    Some data such as husbandry records may not be able to be imported, but it all depends on how each program records these, and how compatible the structure is with AotG’s structure. Again please get in touch to discuss.

    We do recommend though, that you run your original program alongside AotG until you find yourself referring to AotG more and more and the other less and less. Eventually you will find yourself using AotG as your sole herd management program. We’ve done this ourselves with accounting programs over the years!

    The secret is to decide for yourself a legacy date or changeover date. (Choosing the end of financial year is an obvious one with an accounting program for instance.) Use your original program as an archive of all data entered before that date. Use AotG for all data on and after that date. Use the time in between to get foundation data into AotG and play around and get to know the program.

    And there’s nothing to stop you manually entering some of the legacy data into AotG later on if important enough—there might be an animal you absolutely need comprehensive records for. But if you do this only on a need to do and not have to do basis, you’ll find it isn’t so onerous when only done for a handful of animals and a handful of data!

     

     

  • The Dashboard

    The first page you see when logged in is the Dashboard:

    The AotG Dashboard

    1. Come to this page from anywhere in the program at any time, by clicking AotG! (top) at the top of every screen, or AotG! (bottom) at the bottom of every screen

    2. This BUTTON displays your name—click to log out or change your password

    3a and 3b. The MENU ITEMS in 3a go to the same main areas of the program as the same-named BUTTONS in 3b. Each button in 3b is colour-coded for the section it represents

    4. The MORE link shows your financial status and the opportunity to renew

    5. The name and farm name you chose on signup
    Please contact us if you would like to change the name and/or farm name. You cannot do this yourself but we can if needed. You may for example wish to transfer your account to another party that you sold your entire herd to, and have their name appear when they log in. See also Can I Change the Name and/or Farm Name? and Can I Transfer My Account?

     

     

  • How to Navigate the Program

    There are several ways to get around AotG. No one way is better than another—just use the one(s) that work for you!

    In no particular order:

    Clicking AotG! (top) at the top or AotG! (bottom) at the bottom of every page will take you to The Dashboard:

    AotG Dashboard buttons

    From here you can click any of the coloured buttons to go directly to that section.

    You can also click the section name in the menu bar:

    Menu Bar

    Yet another way to navigate to other sections is to click the Arrow Down on any section title bar like this: Section Title.

    A dropdown menu will appear that can be clicked on:

    Navigation Dropdown

     

     

  • How to Add, Edit, View and Delete Records

    Adding a Record

    Below is a screenshot of part of the Groups section (list page) of AotG by way of example. All other sections are similarly laid out and the information below applies to these as well.

    Before Deleting a Record

    Click Add New Record button to add a new record. This takes you to an Add new page—fill in the fields then click Save button to write the new record to the database.

    This box will appear as visual confirmation of the save:
    Record Was Added confirmation box

    A new Add new page loads below ready for you to continue entering new data, otherwise return back to the main list page.

    Editing a Record

    Click the Edit Record icon ICON to make changes to an existing record. This takes you to an Edit page—update your details and click Save button to write the changes to the database. The following box appears as confirmation of the edit:
    Record Updated button

    You can also click View Previous Record at the bottom of the Edit page to edit the previous record, or View Next Record to edit the next record without having to return to the main list page (section) each time.

    Clicking Edit Record icon activates the RESET/VIEW ICON Reset or View Record icon should you wish to reset the data without committing changes or simply view the record whilst there.

    Viewing a Record

    Click the View Details icon ICON to view details of an individual record. The details display in an easier to read layout.

    Click Back to List button at the bottom of the page to return to the main list, or View Previous Record to view the previous record, or View Next Record to view the next record.

    If you wish to change a record while in View, click Edit Record icon to activate the EDIT ICON Edit Record icon, then click the EDIT TAB to change it on the spot.

    Deleting a Record

    Click the CHECKBOX alongside any record and a DELETE BUTTON will appear at top:

    Deleting a Record

    Click the Delete button BUTTON to remove that record permanently.
    Note: This is final and cannot be undone without re-entering the data, so please be very sure you wish to delete any record!

     

     

  • How to Print Records

    Every main section (list page) of AotG has a Print button PRINT-FRIENDLY PAGE BUTTON. This BUTTON doesn’t print directly from the screen, but rather customises a page for you to print with your browser’s built in File >> Print function.

    Clicking Print button reveals options by which you can finetune your printout:

    Print Options menu

    And if you select some records with the CHECKBOXES, the PRINT MENU will default to the Print selected option:

    Print Selected option

    Clicking Print button takes you to a print preview page:

    Print Preview

    You can return to the list page and finetune the printout still further at this point, othwerwise go ahead and print via your browser’s built in File >> Print or File >> Print Preview function:

    Print Preview

     

     

  • A Guide to Icons Used

    Icons Used Throughout AotG

     Generate Report icon Generate Report

    Edit Record icon Edit Record

    View Details icon View Details

    Colour-Coded Icons Used in Specific Areas

    The sections in AotG are colour-coded as shown on this Dashboard screenshot:

    AotG Sections by Colour

    The ICONS below appear in the section that match their colour. The white number is the number of records.

    Show Animal Details icon (AotG Dashboard >> Animals Section)
    Click to toggle on and off an animal’s medical, weighing, shearing and show records.
    (Link to Help article)

    Number and Details of Procedures Records icon (AotG Dashboard >> Procedures Section, coloured like the Medical and Husbandry Section to which it is linked)
    Displays the number of times a particular procedure was applied.
    Click to see the animals this procedure was performed on, and when.
    (Link to Help article)

    Number and Details of Weighing Records icon (AotG Dashboard >> Weighing Section)
    Displays the number of weighing records for an animal.
    Click to see a chart of these records.
    (Link to Help article)

    Number and Details of Shearing Records icon (AotG Dashboard >> Shearing Section)
    Displays the number of shearing records for an animal.
    Click to see a chart of these records.
    (Link to Help article)

    Number and Details of Show Records icon (AotG Dashboard >> Shows Section)
    Displays the number of animals entered in a particular show.
    Click to see those animals.
    (Link to Help article)

    Colour-Coded Icons Specific to the Animals Section

    These ICONS appear to the left of an animal row in AotG Dashboard >> Animals, and match the section they reference by colour.

    Show Animal Details icon Click to toggle on and off an animal’s medical, weighing, shearing and show records.
    (Link to Help article)

    Number of Medical Records icon Displays the number of procedures applied to an animal. Click to see details.
    (Link to Help article)

    Number of Weighing Records icon Displays the number of weighing records for an animal. Click to see details.
    (Link to Help article)

    Number of Shearing Records icon Displays the number of shearing records for an animal. Click to see details.
    (Link to Help article)

    Number of Showing Records icon Displays the number of showing records for an animal. Click to see details.
    (Link to Help article)

    Number of Mating Records icon Displays the number of mating records for an animal. Click to see details.
    (Link to Help article)

     

     

  • How to Sort Records

    Each section of AotG sorts records in an order most relevant to it. The default sort in:

    AotG >> Animals is alphabetically by the IDENTIFIER COLUMN HEADING

    AotG >> Groups is alphabetically by the GROUP NAME COLUMN HEADING (this is the only column actually!)

    AotG >> Animals in Groups is alphabetically by the GROUP COLUMN HEADING

    AotG >> Procedures is alphabetically by the SHORT DESCRIPTION COLUMN HEADING

    AotG >> Medical is reverse chronological order by the DATE COLUMN HEADING

    AotG >> Weighing is reverse chronological order by the WEIGHING DATE COLUMN HEADING

    AotG >> Mating is reverse chronological order by the ACTION DATE COLUMN HEADING

    AotG >> Shearing is reverse chronological order by the SHEARING DATE COLUMN HEADING

    AotG >> Shows is alphabetically by the SHOW NAME COLUMN HEADING

    AotG >> Showing is chronological order by the SHOW COLUMN HEADING

     

     

  • Using Search

    The search function searches the list page you are in: for example it will search animal data when in the Animals section, group data when in the Groups section, and so on.

    There are three ways to search your data in AotG.

    The simplest way uses the search field at top right of the list page below the Gear icon - inactive GEAR ICON.

    Search field

    Typing into the search text field will display a list of all matches. Click on the desired match then click on the Search Magnifying Glass icon MAGNIFYING GLASS to search.

    The other two ways are accessed via the Gear icon - active GEAR ICON at top right of the list page (to the immediate left of the blue username BUTTON). Click on this to reveal a dropdown menu with two options: Advanced Search and Show Search Panel.

    Search Options

    Advanced Search should be fairly self-explanatory when you see it. It is comprehensive, and the more fields you use, the more precise the results returned. Most fields will involve picking from dropdown lists. Text fields will display a list of matches also in a dropdown list once you start typing.

    Click on Search button at the bottom of the page to return a list page showing only the results of your search.

    The Search Panel is a more compact version:

    Search Panel

    You can choose which fields to search by clicking on the Search In button dropdown menu button.

    Typing into a text field will display a list of matches in a dropdown list.

    The Hamburger Menu button HAMBURGER ICON allows you to toggle on or off a dropdown list of search conditions for each field in the Search Panel. It also allows you to hide the Search Panel.

     

     

  • Groups

    Groups
  • Animals

    Animals
  • Animals in Groups

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